Unit records
Keep the unit number, serial number or VIN, licence plate, manufacturer, model, year, engine hours, assigned operator, location and insurance expiry on each asset.
← All Features
Fleet & Equipment Maintenance Software
Keep every truck, unit and tool accounted for and ready to work.
BootsReady keeps fleet and equipment records, maintenance reports, inspection results and service history together, so your team can see what is due, what is in the shop and what is ready to send out.
No credit card required.
What a BootsReady equipment record holds
Each unit carries the details a dispatcher, a supervisor and a shop all ask for, and each maintenance report stays attached to the unit it belongs to.
Maintenance reports
Log the issue type, urgency and description, plus who reported it and when, so a defect is written down instead of passed along by word of mouth.
Inspections
Record routine, annual, pre-operation, post-incident and compliance audit inspections with the result and findings attached to the unit.
Service history and cost
Keep the service provider, work order number, odometer or engine hours, cost, completed date and next service date with the record they belong to.
Heavy equipment maintenance tracking on every unit you run
Whether you run highway trucks, excavators or small tools, the record works the same way. Maintenance logs for trucks and equipment capture the issue, the service provider, the work order and the completed date, so fleet service history reads as one continuous record instead of a folder of invoices.
Equipment inspection tracking covers routine, annual, pre-operation, post-incident and compliance audit checks, and each equipment inspection record stays with the unit it belongs to. Maintenance cost tracking keeps every service cost attached to the work that produced it, and upcoming service dates show which units are due before they are committed to a job.
For construction crews, it means construction equipment maintenance software sits beside dispatch, so a machine that is in the shop is not assigned to tomorrow’s work.
A preventive maintenance schedule by unit
A preventive maintenance schedule by unit comes from the next service dates you record, so the repair history for each machine reads as one continuous record rather than a folder of invoices. Service records kept per unit include the work order records for equipment, the service provider and the completed date.
Shop and field maintenance logs are the same record: the maintenance cost for each repair and the date each repair was completed stay attached to the work that produced it. Log the issue type and urgency on each request and record engine hours at service, so you know which units are due before the plan is made.
How it works
A maintenance history that builds itself as the work happens.
- 1
Put your units in the system
Add equipment records directly or import the asset list you already keep, including the identifiers your shop and office both use.
- 2
Report what needs attention
When something needs fixing, log a maintenance report with the issue type, urgency and description. The unit shows as reported until the work is resolved.
- 3
Follow the work through
Update the report as it moves from reported to in progress to resolved, recording the service provider, work order and cost along the way.
- 4
Plan the next service
Use the next service date and inspection records to see which units are due, before they are committed to a job.
Connected to the crew doing the work.
Assign units to dispatched jobs
Choose the equipment a job needs from your own records when the dispatch is created, and see the unit on the job alongside the crew assigned to it.
Crew & equipment dispatch software →Close the work out with a field ticket
Workers record hours, work performed and the unit they confirmed, so the job record and the equipment history describe the same day of work.
Digital field ticket software →Fleet maintenance questions, answered.
What kinds of equipment can we track?
Vehicles, heavy equipment, small equipment, tools and infrastructure. Each record can hold the identifiers, manufacturer details, engine hours, assignment and service information for that unit.
Can we record who reported a problem and what it cost?
Yes. A maintenance report keeps the reporter, the date reported, the service provider, work order number, odometer or engine hours, service cost and completed date.
Does maintenance connect to dispatch?
Yes. Units in your equipment records can be assigned to dispatch jobs, and field tickets record the unit a worker confirmed for the work.
Does this replace our shop software?
No. BootsReady keeps the maintenance records, history and supporting documents for your fleet and equipment in one operational system. It is not a parts inventory or accounting package.
Bring your fleet into BootsReady.
Create your workspace, import your equipment list and start logging maintenance against the units you run.