Employee records
Keep contact details, job title, supervisor, department, site, employee ID, worker type and hire date together on one employee profile.
← All Features
Employee Certification Tracking Software
Know which certifications your crew holds, and which are running out.
BootsReady keeps employee records, certifications, licences, tickets and training in one place, so employee training and certification tracking sits on one profile with expiry dates and current status attached. Industrial teams in Canada and the U.S. use it to see who is ready for the next job before the crew is on the road.
No credit card required.
What BootsReady tracks for each employee
The record is built around the person, so a supervisor can open one profile and see the qualifications, training and dates that matter for the work being assigned.
Certifications and licences
Record licences, certifications, tickets, permits and training certificates with the issuing authority, certificate number, issue date and expiry date.
Training records
Log courses with the provider, completion date, hours and renewal date so safety, compliance, technical and equipment training stays with the person who completed it.
Expiry status
BootsReady reads each expiry date and shows whether a credential is valid, expiring soon, expired or has no expiry, using your company’s reminder window.
Certification expiry tracking that keeps renewals in view
Every credential stores the expiry date it was issued with, so certification expiry tracking happens as those dates arrive rather than during an audit. The workforce view marks credentials that are expired or expiring soon, which means expiring crew certifications surface while there is still time to book a course and record the certification renewal dates.
Because safety training records and employee licence tracking sit on the same employee profile, worker qualification tracking does not depend on a spreadsheet on someone’s desktop, and workforce credential management stays with the person who holds the credential.
Worker qualification records you can show a client
Worker qualification records live on the employee profile, with first aid and safety tickets, licences and courses recorded the way your company holds them. Because licence expiry dates per worker are stored with the credential, training records for field crews and certifications on the employee profile are read from the same page instead of a spreadsheet.
Your company’s reminder window sets when renewal reminders for credentials appear in the workforce view, so you can record renewed certificates as courses are completed. That keeps audit ready certification records current, gives proof of certification for clients when they ask, and lets a dispatcher check crew readiness before dispatch.
How it works
From the spreadsheet you already keep to a workforce view you can trust.
- 1
Add or import your people
Enter employee records directly, or bring existing spreadsheets in with the Import Wizard so the file you already keep becomes your starting point.
- 2
Record what each person holds
Attach certifications, licences and training to the employee they belong to, including the details a client or auditor would ask for.
- 3
Review what needs attention
Filter the workforce view by certification, department or status to find credentials that are expired or coming up for renewal.
- 4
Keep the record current
Record renewed credentials and retain the previous version as history, so the current qualification is always clear.
Certification tracking that stays with the rest of the operation.
Assign people with the qualification in view
Dispatch uses the same employee records, so the people you assign to a job are the people whose certifications you have already reviewed.
Crew & equipment dispatch software →Keep the wider record connected
Documents, equipment records and field tickets sit in the same platform, so compliance information is not kept in a separate system from the work.
Fleet & equipment maintenance software →Certification tracking questions, answered.
Does BootsReady decide which certifications an employee needs?
No. Your company decides the qualifications required for each role. BootsReady records what you enter and shows whether the certifications on file are current or past their expiry date.
How is certification status worked out?
Status comes from the expiry date. A credential past its date shows as expired, and one inside your reminder window shows as expiring soon, so nobody has to update a status by hand.
Can employees see their own certifications?
Yes. Employees can sign in and view their own employee record, certifications and training. Company administrators manage the full workforce and company-wide reporting.
Can we keep older certificates for our records?
Yes. A renewed or replaced credential can be kept as a superseded record, so past credentials stay available for reference without being counted as current.
How do I track expiring crew certifications?
Open the workforce view and filter by certification, department or status. Each credential’s status comes from its expiry date compared with your company’s reminder window, so anything inside that window shows as expiring soon and anything past its date shows as expired. Record the renewed credential when the person completes the course.
Start tracking certifications in BootsReady.
Create your workspace, add your crew and bring your existing certification records in. Your first 14 days are free and no credit card is required.